Why This Matters

• Streamlined Communications

Consolidate multiple project status check-ins into one structured request, instead of sending separate emails or hosting multiple meetings. The result: less time spent coordinating updates, more time driving project progress.

• Accountability & Transparency

Every update request is tracked, so it's clear who has responded and who hasn't. Team members know their input (or lack thereof) is visible, which encourages timely responses and ownership.

• Real-Time Visibility

Incoming updates feed directly into Presto, giving you an up-to-the-minute view of each project's status. You get the full picture across all projects instantly, without manual compilation.

• Reduced Administrative Overhead

With updates coming in via one sweep, you'll spend less time on status meetings and chasing emails. This feature cuts out wasteful, repetitive follow-ups so your team can focus on progress instead of paperwork.

• Team Alignment

Each contributor receives a single combined update email for all their projects, providing a clear, central view of what needs their attention. This ensures nothing falls through the cracks and everyone stays coordinated.

Feature Breakdown: What You'll See

• Batch Status Update Request Via E-Mail

Simply select the projects you need updates on and trigger a Bulk Status Update Sweep. Presto PDCA then sends out a single, consolidated email to each stakeholder covering all the projects they're responsible for - even if they aren't Presto users. Each email presents a table of projects with key details: project names, current RAG (Red/Amber/Green) status, links to relevant documents, and an Update button for each. Recipients can review everything at a glance and are just one click away from providing their updates.

• Secure 2-Way Feedback Board

When a recipient clicks an Update button, they're taken to a secure 2-Way Feedback Board in their browser. No login is required - the unique link in the email securely identifies them. On this board, they can quickly select the status for each task or project (On Track, Need More Time, or Delayed) and add any comments or context. It's an intuitive, streamlined form that makes it easy for contributors to provide meaningful updates in seconds.

• Automatic Project Notes Update

The moment a contributor submits their update, Presto records it automatically. The status change and any comments are instantly added to the respective project's notes in real time. There's no need for project managers to manually compile replies or copy-paste information - Presto captures everything and keeps each project record up-to-date.

• Unified Task Digest For Contributors

This feature isn't just for project managers - it also simplifies life for the project contributors on your team. If someone is involved in multiple projects, Presto bundles their update requests into one comprehensive email. Instead of juggling multiple notifications for different projects, they get one clear summary highlighting all their open tasks (with current statuses) across those projects. This consolidated view means they can easily track where everything stands. It also gives them one handy reference to revisit whenever they need a refresher on their priorities.

• Response Tracking & Engagement Metrics

Bulk Status Update Sweeps gives PMOs and team leads measurable insight into the update process. Presto tracks how many update requests were sent out and how many responses came back for each sweep, providing a clear response rate. You can instantly see which projects or contributors still have outstanding updates. By knowing who has (or hasn't) engaged, you can follow up smarter and foster greater accountability across the team.